How do I correct an error on a previously filed I-9 form?

Making a mistake on an I-9 form can cost your organization. Check out the most common mistakes on Form I-9 to try to prevent them. However, if you do make a mistake, there are ways to correct errors on a previously filed I-9 form, but it’s crucial to do so without concealing the original information.

Here’s how to handle it:

Minor Errors

Draw a Line Through the Mistake: If the error is minor (like a typo in a name or date), simply draw a single line through the incorrect information.

Write the Correction Clearly: Write the correct information next to the line you drew. Initial and Date the Correction: Both you (the employer or authorized representative) and the employee must initial and date the correction to acknowledge it.

Multiple Errors in One Section: Redo the Section on a New Form I-9: If there are multiple errors within a specific section (Section 1 or 2), it’s recommended to redo just that section on a new Form I-9.

Attach the New Section to the Original: Attach the completed and signed new section to the original I-9 form. Include a Written Explanation: Attach a signed and dated note explaining why the section was redone.

Major Errors or Incomplete Forms

Complete a New Form I-9: If the errors are significant (like entire sections left blank) or the form is incomplete, you'll need to complete a new Form I-9 entirely.

Attach a Written Explanation: Similar to above, attach a signed and dated note explaining why a new form was completed.

Some additional points to remember

Never Use Correction Fluid: Don’t use correction fluid (white-out) or erase information on the original I-9 form. This can be seen as an attempt to conceal the error and could lead to penalties. Maintain Records: Keep all the corrected or new I-9 forms and attached explanations in your employee’s personnel file.