What is an I-9?
The I-9 Form is a crucial document required by the U.S. Citizenship and Immigration Services (USCIS). It verifies the identity and employment authorization of those hired for work in the US.
Furthermore, the form ensures that employees are eligible to work. This form isn’t another piece of paperwork. It helps uphold immigration laws and promotes fair labor practices.
By completing the I-9 Form, employers prove compliance with federal regulations. It’s also a sign to their workers that they want to maintain a legal workforce. Failure to follow I-9 Form regulations can result in serious consequences for employers.
Often, this will include fines and penalties.
Understanding the purpose and requirements of this form is essential. It’s a form that touches all businesses, regardless of size or industry.
Section 1 - Completed by Employee
Employees provide personal information and attest to their employment authorization status. It’s essential that employers ensure accurate completion of this section.
Section 2 - Completed by Employer
Verify the employee’s identity and work eligibility by examining original documents. It’s important to follow guidelines for acceptable documents to avoid errors. Any mistakes in this section can lead to compliance issues.
Section 3 - Re-verification of work authorization or updating changes in employment status
Employers need to stay up-to-date with any revisions made by USCIS on this section.
Who needs to fill out the I-9 Form?
Wondering who’s responsible for filling out the I-9 Form? It’s essential for both employers and employees to understand this.
Employers must do two things:
1. Provide the form to new hires;
2. Ensure completion within three business days of starting work.
Employees need to fill out Section 1. They’ll provide personal information like their name, address, birth date, and citizenship.
There are no exceptions.
Even if you’re a U.S. citizen or have permanent resident status, you’re still required to complete the I-9 Form. Non-citizens authorized to work in the country must also fill out this form when starting a new job.
Remember: Accuracy is key when completing the document. Any errors or omissions could lead to penalties for both parties.